Responsibilities:
• Preparing a range of business documents, including financial statements, reports, proposals, blogs, memos, invoices, letters, grant submissions, and other content.
• Answering phones and routing calls, triaging and coordinating emails for the executive.
• Handling basic bookkeeping tasks and managing corporate records and reports.
• Assisting in preparing for meetings and accurately recording minutes.
• Using Gmail, Outlook, and Hubspot CRM to coordinate meetings follow-ups, and prospect qualification.
• Using various software, including word processing, spreadsheets, databases, basic graphic design and presentation software.
• Reading and analyzing incoming emails, memos, and submissions, and distributing them as needed.
• Identifying grant, subsidy, and research opportunities and preparing submission packages for executives. • Making travel arrangements for executives.
• Performing office duties such as ordering supplies and managing a records database.
• Ability to work remotely, on-site, independently, and collaboratively
• Opening, sorting, and distributing incoming emails and other correspondence.
• Providing general administrative support.